Features to Look For in Document Sharing Software

In the past sharing documents with colleagues required printing them out or physically distributing them. This was inefficient and resulted in a lot of miscommunications and errors. The newer method is to use file-sharing software which allows employees to upload, download and transfer different types of files through the internet or a network. The most effective document-sharing software has features such as version control, central data storage, and real time collaboration. This allows the https://www.sharingvirtual.net/modern-document-sharing-software/ project managers to share information and manage their projects in real time.

The ideal file-sharing tools also offer IT control over the content to ensure that sensitive or inappropriate data being shared and to ensure that all users are working with the latest version of each file. Cloud-based programs allow for multiple permissions, which help ensure security and stops leaks of data.

Version tracking is a key feature of any document sharing program and many vendors have built this into their systems to help teams avoid replication or working on old versions. Look for it on platforms that support popular applications such as Office, CAD files, or even photos and video.

The most advanced document sharing programs also provide seamless collaboration. They are easy to use and offer an enjoyable experience beginning with the onboarding process and continuing to daily use. You should look for a user-friendly interface and the ability to search for specific words or phrases within titles and body text, and also to filter by upload and last-modified dates as well as file type and other. The platform will also be able connect your local computer to the files in the cloud for maximum efficiency and ease of use.

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